These guidelines outline the processes that Edith Cowan University (ECU) applies to the support of Student Visa holders who are at risk of not completing their course of study in the registered course duration.
In order to comply with the requirements of the Education Services for Overseas Students (ESOS) National Code 2018, ECU must provide a documented strategy to assist these students to maintain satisfactory course progress. These guidelines should be read in conjunction with the 'Enrolment Loads for International Students' policy and apply to all Student Visa holders enrolled at ECU.
For the purposes of these guidelines and ECU’s compliance with the National Code 2018, an intervention strategy:
Students are identified in one of the following ways:
An Advisory Strategy is implemented via communication with the student on the requirements for course progression and contains information on the support services available to the student to help achieve satisfactory course progression.
This strategy is usually initiated as a result of poor academic performance. Student Visa Holders who fail 50% or more of the credit points they attempt in a teaching period, or are assigned an academic progression status of “Probation” are identified as at risk. These students will be issued with a letter (sent electronically) from the Assessments and Student Records Office confirming their status and information on support services or activities available to address their situation.
An Advisory Strategy is deemed to be implemented once a letter has been sent to the student by the Assessments and Student Records Office, and will be recorded on the student’s record.
Students identified as at risk of not making satisfactory course progress by an ECU staff member or students that self-identify should be directed to the ESOS Managing study loads Achieving Satisfactory Course Progress web page, or to the Student Success Officers, Learning Consultants, or Counsellors who will assist in developing a Negotiated Strategy as necessary.
In order for a reduction in load to be allowed, the student must respond to the correspondence sent and agree a Negotiated Strategy as described below.
A Negotiated Strategy will be negotiated and documented at a meeting with the affected student and appropriate staff member of the University.
The Negotiated Strategy may result from
When a student responds to correspondence sent as a result of an Advisory Strategy and the student indicates there are issues affecting their academic performance that may require an extension of their Confirmation of Enrolment, a Negotiated Strategy must be implemented. A Negotiated Strategy is an agreed individual strategy between the student, Student Success Officers, Learning Consultants, or Counsellors.
The Negotiated Strategy can include the following:
A Negotiated Strategy is deemed to be implemented once the student has signed the strategy document and all relevant supporting documentation has been submitted to Student Success Officer. A Negotiated Strategy will be recorded on the student’s record by the Manager Student Hub or a Student Success Officer.
A Performance Contract is a mandatory Intervention Strategy that a Student Visa holder must undertake in order to maintain their current enrolment. A student must meet the terms of the Performance Contract in order to continue any future enrolment.
A Performance Contract is usually issued to students who have been identified as having poor academic performance over a number of semesters in the same or different courses, but have not been excluded from the University. The Performance Contract usually stipulates a required enrolment that must be passed in order for the student to continue studying. If the student’s performance falls below that required in the performance contract the student’s enrolment may be cancelled under Rule 14 of the Admission, Enrolment and Academic Progress Rules.
A Performance Contract will be implemented upon review of a student’s enrolment by the Associate Dean (Learning and Teaching) for the School in which the student is enrolled. A performance contract is a mandatory intervention strategy that will be re-assessed at the end of the subsequent teaching period to assess compliance. This assessment will be conducted by the Associate Dean (Learning and Teaching). A Performance Contract will be deemed implemented upon advice from the relevant Associate Dean (Learning and Teaching) to the Director Student Life of the Performance Contract. The Student Life Director shall provide official notice to the student and a record will be placed on the student’s record by the Assessments and Student Records Office.
As required by the ESOS National Code 2018, Section 8.13, ECU will:
Where the registered provider has assessed the overseas student as not meeting course progress or attendance requirements, the registered provider must give the overseas student a written notice as soon as practicable which:
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