The following information is an opportunity for you to work with your new staff member to help them understand their place within the team and ECU:
Role clarification
It is important that your new team member understands exactly what it is that they have been employed to do. It is your responsibility to meet with them and clearly outline the position’s key duties, accountabilities and your expectations.
All staff will have a position description that can be used as a guide to planning the balance and emphasis of their work.
Academic staff should use the Academic Staff Performance Expectations and Outcomes (ASPEO) Framework to assist planning within the context of their career development aligned with ECU’s expectations. Where applicable, another reference tool is the Academic Leadership Policy for those undertaking a senior academic leadership role.
Behaviour expectations
The ECU Code of Conduct and purpose, vision and values outline our standards for behaviour that we expect from all our staff and is based on integrity, honesty, conscientiousness, compassion, courtesy, fairness and respect.
For more information, download our Code of Conduct policy or see our purpose, vision and values web page.
In addition to your new starter reading these online documents it is important that you discuss the University, and work unit behaviour expectations. You can take the opportunity to discuss issues such as lunch and short breaks, dress code, working hours and flexibility.
A probationary period is an extremely important transition into the University for new starters. The provisions regarding probation for Academic and Professional staff are developed in the Collective Agreement and policies.
During probation, you will need to assess the employee’s ability to meet the work requirements. If the employee is not performing at the required level during probation they may be terminated. For advice on termination read the relevant clauses (cl. 8 Academic Staff, cl. 7 Professional Staff) in the Collective Agreement.
We suggest that during your discussion regarding probation, work objectives are set for your new starter. These work objectives will contribute to their review at the end of their probationary period.
For more information, refer to the Enterprise Agreement or contact your People and Culture Business Partner.
Performance management
The Management for Performance (MPS) system is an initiative that supports ECU's goal to strengthen our leadership capacity and build a strong performance culture amongst our employees. These strategic priorities provide the context and organisational outcomes for each School/Centre's operational plan which in turn provides staff with an opportunity to align their individual objectives, performance and expectations with the desired outcomes of their position and ultimately, the University.
Participation in MPS is mandatory for all permanent and fixed-term contract staff (on a contract of 12 months or more). It is your responsibility to set 3–5 work objectives, outline any training requirements and discuss your new starter’s career aspirations with them.
For more information, see our Managing your performance web page.
Mandatory Online Induction Training
All new starters are required to complete the required online induction training. All training modules are mandatory and must be completed within the first 6 weeks of employment.
All new employees are automatically enrolled to complete the mandatory online induction training and receive email notifications on commencement confirming their enrolment.
Reminder emails are sent to the employee and Line Supervisor at 4 and 8 weeks where the employee has not completed the required training.
Unpaid Academic Appointments are required to complete the mandatory online induction training if they are required to come on to Campus regularly.
Access Only appointments are required to complete the mandatory online induction training if they will be in contact with ECU Staff and Students and are required to spend time on campus.
If you require further assistance in determining when the mandatory online induction training is to be applied, please seek further assistance from the People and Culture Services Team (people@ecu.edu.au).
All staff are required to complete an Equal Opportunity (EO) online training course. EO Online is an interactive program that provides a comprehensive overview of EO principles, legislative responsibilities, and information about actual case studies to highlight the application of EO laws and responsibilities. Staff need only complete Module One. Supervisors are required to complete both Modules One and Two.
Direct link to complete the course: https://eoonlinev2.uow.edu.au/splash.aspx?ReturnUrl=%2fDefault.aspx
Please contact clt@ecu.edu.au if you have any further queries regarding Equal Opportunity Training.
Emergency and Evacuation procedures
It is important that all new starters are aware of ECU’s emergency and evacuation procedures.
Direct link to complete the course: https://ecuapps3.ecu.edu.au/auth/osh/emrlogin.jsp
Please contact whs@ecu.edu.au if you have any further queries regarding Equal Opportunity Training.
Occupational Safety and Health (OSH) Induction
ECU is committed to the safety and health of its employees. An Online OS&H Induction module has been developed for all new starters to help them understand their role and obligations. It is a legal requirement that all employees complete the OS&H induction course.
Direct link to complete the course: https://ecuapps3.ecu.edu.au/auth/osh/oshlogin.jsp
Please contact whs@ecu.edu.au if you have any further queries regarding the OSH Induction.
As an ECU staff member, you have a responsibility to protect the university’s and your own personal information. As manager or supervisor, you need to ensure that your direct reports are also aware of their information security responsibilities. All staff are expected to take the following steps to ensure information security at ECU:
- Configure Multi Factor Authentication (MFA) Consider the use of LastPass password manager to further protect their ECU staff account
- Familiarise themselves with the ECU Information Security website, paying particular attention to handling and classifying information
- Understand their responsibility to report information security risks to the ECU Cyber Security team.
- Understand the risk to the organisation from phishing attacks and social engineering attempts
The ECU Information Security Team are available to answer your questions and offer a range of awareness materials, including on-campus presentations, which can be made available to you by contacting the team.
Qualifications
Due to the changing nature of ECU’s profile it is important we provide accurate, up-to-date qualifications that genuinely reflect the quality and diversity of the ECU staffing profile. If your employee has a University qualification or equivalent they will need to provide a copy of the original Testamur / Certificate along with other due diligence documents.
Encourage your employees to check the Staff Kiosk to ensure that their qualifications and Equal Employment Opportunity information is accurate.