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Research performance reporting

Data collected within ECU research administration systems are the basis of all internal and external reporting regarding the University’s research activities.

External Reporting

Elements of the research performance data are reported annually to the Department of Education and Training for the Higher Education Research Data Collection (HERDC) and may be reported to the Australian Research Council as part of ECU’s Excellence in Research for Australia (ERA) submissions.

These performance outcomes subsequently inform the allocation of Research Block Grant Funding to the University.

Internal Reporting

Within ECU, aggregated summaries of performance are produced at the University, School, Research Institute and Research Centre level.

Research performance data are then used to determine internal Research Block Grant Funding distributions – that is, the sharing of the funding provided by the Federal Government for University research – and are used to inform School and Research Institute/Centre reviews, individual staff performance management discussions and academic promotion applications.

Ad hoc reporting

Ad hoc reporting of grants data from the ECU Research Management System (ECURMS) can be requested by contacting rms@ecu.edu.au outlining your reporting requirements, the period to be reported upon, and when the report is required by.

In addition to more targeted reporting within ECURMS, a number of external grants data reports have been prepared within Oracle Discoverer. Instructions on how to access Oracle Discoverer are available via the ECURMS homepage within the Reporting in Discoverer (PDF) document. If the list of available reports does not meet your needs contact rms@ecu.edu.au to discuss your requirements.

Users can generate reports based upon research outputs within the Research Activity System (RAS). The Generating Reports within RAS guide has been designed to assist users with this process. For assistance with reporting within RAS contact ras@ecu.edu.au.

Scheduled reporting

Reports that are required on a regular basis can be scheduled on a daily, weekly and monthly basis within RMS by contacting rms@ecu.edu.au. As with ad hoc reports, outline your reporting requirements, the period to be reported upon, and your desired schedule.

Reporting performance reporting and possible scenarios

Oracle Discoverer Reports

A range of reports has been developed within Oracle Discoverer that provides speedy access to grants applications and submissions data, reports available include:

  • RMS5 – All Grants detailing amounts requested and awarded
  • RMS19 – All Grants marked as unsuccessful
  • RMS19b – All Grants marked as successful – for specified month(s) and year(s)
  • RMS26 – Grant Applications submitted within the past fortnight
  • RMS26b – All Grant Application submissions

Details on how to connect to Oracle Discoverer are available from the ECURMS homepage.

Ad Hoc Reports

If the range of reports available with Oracle Discoverer does not meet your reporting needs you can contact the Research Administration Systems team for their assistance at rms@ecu.edu.au, outlining your reporting requirements, the period to be reported upon, and when the report is required by.

The Enterprise Information Management (EIM) system provides five research performance reports associated with research supervisions:

  • Research Training by HDR Student Org UnitSummary of Supervised HDR Completions by School
  • Research Training by Supervisor Org UnitSummary of Supervisor HDR Completions by Supervisor
  • Research Training by HDR StudentList of Supervised HDR Completions by Student
  • Research Training by SupervisorList of HDR Completions by Supervisor
  • Activities by ResearcherSummary of Income by Investigator, Outputs by Author/Creator and HDR Completions by Supervisor

Reports can be created using most modern web browsers, however the ability to drill-down using links embedded within the reports is limited to Internet Explorer. The initial output will deliver data for the top level, thus use of Internet Explorer is recommended.

Tableau Server

Tableau Server provides the Higher Degree by Research Dashboard, the dashboard provides the ability to view course and supervision data by the course and unit set owning school. Tabs are provided within the dashboard are:

  • Research EFTSL and Completions
  • HDR Enrolments and Admissions
  • International Enrolments
  • Doctorate Unit Sets
  • Cohort Analysis
  • Candidature Consumed

Access to the Higher Degree by Research Dashboard is restricted, to request access contact eimsupport@ecu.edu.au.

The Enterprise Information Management (EIM) system provides three research performance reports associated with research outputs:

  • Research Outputs by Output Org UnitSummary of unweighted research outputs by School
  • Research Outputs by Author/Creator Org UnitSummary of research outputs by Author/Creator
  • Activities by ResearcherSummary of Income by Investigator, Outputs by Author/Creator and HDR Completions by Supervisor

Reports can be created using most modern web browsers, however the ability to drill-down using links embedded within the reports is limited to Internet Explorer. The initial output will deliver data for the top level, thus use of Internet Explorer is recommended.

Tableau Server

The Performance Report includes a Research - Outputs tab where outputs may be filtered by School, accepted by ORI, and only ECU outputs; further refinement is available to clicking the graph or headings within the report.

The Enterprise Information Management (EIM) system provides three research performance reports associated with external research grant income:

  • Research Income by Grant Org UnitSummary of income associated with external research grants by School
  • Research Income by Investigator Org UnitSummary of income associate with external research grants by Investigator
  • Activities by ResearcherSummary of Income by Investigator, Outputs by Author/Creator and HDR Completions by Supervisor

Reports can be created using most modern web browsers, however the ability to drill-down using links embedded within the reports is limited to Internet Explorer. The initial output will deliver data for the top level, thus use of Internet Explorer is recommended.

Tableau Server

The Research Performance report includes the Research - Income tab that provides an overview of external research grants performance. Data within the report can be filtered to display individual schools and to limit to Category 1-4 income only; data may also be filtered by clicking on the graph and headings.

The Enterprise Information Management (EIM) system provides a variety of research outputs reports, these include:

  • Research Output Summary5 yr comparison of unweighted research outputs by output type
  • Research Outputs by Output Org UnitSingle year summary of unweighted research outputs by OUTPUT organisational unit
  • Research Outputs by Researcher Org UnitSingle year summary of unweighted research outputs by RESEARCHER organisational unit

Reports can be created using most modern web browsers, however the ability to drill-down using links embedded within the reports is limited to Internet Explorer. The initial output will deliver data for the top level, thus use of Internet Explorer is recommended.

Using the Research Activity System

Users can generate reports based on research outputs data within the Research Activity System (RAS). The Generating Reports within RAS guide has been designed to assist users with this process. For assistance with reporting within RAS contact ras@ecu.edu.au.

The Enterprise Information Management (EIM) system provides a variety of research income reports, these include:

  • Australian Competitive Grant Scheme ApplicationsFunding information for all income category 1 (ACGS) research projects, submitted in the prompted year
  • End Date VarianceProvides the different between end dates recorded in ECURMS and FMIS
  • Grants Awarded Unsuccessful and PendingProvides status of proposals submitted in selected period along with the requested and awarded amounts
  • Project and CI Org Unit ComparisonShowcases the project org unit and CI org unit
  • Remaining BalanceProvides the remaining balance of projects as at the end of the selected period
  • Research Income ReportProvides funding information for all research projects “contracted” in the prompted month
  • Research Project Income by CategoryShows the project income, split by income category for a selected period
  • Research Project Income ReportShows the project income for a selected period

Oracle Discoverer report RMS27 provides a list of grants with Overdue Reports.

Details on how to connect to Oracle Discoverer are available from the ECURMS homepage.

Enterprise Information Management (EIM)

The EIM aims to provide timely, accurate, reliable information and advisory services across the University for planning and managerial decision making that supports the strategic priorities of the University.

EIM can be accessed by the ECU Staff Portal’s Other Logins section. Access to EIMS is restricted, to request access contact eimsupport@ecu.edu.au.

For a more detailed overview of research performance data see our Research performance analytics web page.

Tableau Server

ECU has implemented Tableau Server to provide enhanced reporting from the EIM data warehouse. Research performance dashboards are available from within Tableau Server, which can be accessed via the Staff & Student Portal. Should the dashboards not meet your reporting needs contact eimsupport@ecu.edu.au.

Contact

For assistance with internal reporting, contact:

Senior Research Systems Coordinator
Mike O’Leary
Telephone: (61 8) 6304 4275
Email: m.oleary@ecu.edu.au

Research Systems Coordinator
Corin Garnett-Law
Telephone: (61 8) 6304 2853
Email: b.garnett_law@ecu.edu.au

For any queries associated with ERA, contact:

Research Performance Data Analyst
Gordon McIntyre
Telephone: (61 8) 6304 5707
E-mail: g.mcintyre@ecu.edu.au

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