For Research Staff - Research journey

If you are unsure if you already have an ORCID iD, go to the ORCID website and search for your name and affiliation. You can do this via the Advanced Search option. To do this, first click on the magnifying glass icon next the search box on the top right-hand corner of the screen. You can now enter your name and institution name and click on Search.

If you do find yourself and have forgotten your password, do not create a new ORCID iD. You can use Forgot your password or ORCID iD to reset your password.

To create and connect your new ORCID iD:

• Go to the ECU-ORCID Connect page and sign in.
• Click on the Create your new ORCID iD and connect to ECU button. You will be directed to the ORCID registration page, which will be pre-populated with your name and email address.
• Complete the remainder of the registration process. This will include selecting the visibility settings for your information and ORCID notification settings. ORCID also recommends including an additional email address, which could be particularly useful if you change institution. Finalise this process by clicking on Register. For more information on the registration process refer to the Register your ORCID iD page at the ORCID website.
• You will be directed to a page where ECU will ask you for a list of permissions to read, write and update your ORCID record. Click Authorize to grant the requested permissions to ECU.

If you are unsure whether you have already connected your ORCID iD to ECU, you can:

• Check your Employment or Education affiliation in your ORCID record. If ECU is listed as one of your affiliations and ECU is the source for this affiliation, then this means you have connected your ORCID iD to ECU.
• If you do not see ECU as the source of your ECU Employment or Education affiliation but are still unsure about whether you have connected for your ORCID iD to ECU, contact orcid@ecu.edu.au.

To connect your existing ORCID iD:

• Go to the ECU-ORCID Connect page and sign in.
• Click on the Connect your existing ORCID iD to ECU button. You will be directed to the ORCID login page.
• Log into your ORCID record.
• If the connection was successful, you will see a confirmation screen with your ORCiD iD details.

• You will be directed to a page where ECU will ask you for a list of permissions to read, write and update your ORCID record. Click Authorize to grant the requested permissions to ECU.

Connecting your ORCID iD through ECU-ORCID Connect is the only way that the University will be able to accurately and securely connect your ORCID iD to ECU systems. This makes it possible for ECU to assert your affiliation with the University on your ORCID record and to automatically add your ORCID iD to your staff web profile.

It is possible for you to create a new ORCID iD (if necessary) directly via the ORCID website. However, the ECU-ORCID Connect portal makes the creation and connection of your ORCID iD as easy and seamless as possible by integrating both steps into a single process which should only take a few minutes of your time.

Future anticipated benefits to streamline the capture of metadata about your research activities within ECU systems will only be possible once you have completed the ECU-ORCID Connect process.

When you assign the requested permissions to ECU you are making them a trusted organization for your ORCID record. Without these permissions ECU will be not be able to access your ORCID record and will be unable to provide you with the benefits that will stem from granting the requested permissions. Furthermore, although some of these permissions may not be immediately used it is important to note that by granting them now you will automatically receive the benefits that will arise from the future developments of ECU’s ORCID connection.

Firstly, it is through this permissions process that ECU will be able to obtain your verified ORCID iD, which can be stored in ECU systems and workflows. It is through the capture of your verified ORCID iD that ECU will then be able to automatically publish and display your ORCID iD on your staff web profile.

ECU will ask for three types of permissions:

• Read your limited-access information – this will enable ECU to read information on your ORCID record set to either visible to everyone or just to trusted parties. In the future this would make it possible for ECU to transfer your publication metadata from ORCID to RAS.
• Add or update your research activities – this will enable ECU to add or update affiliation (e.g. employment, education) works, funding, and peer review information. ECU will be using this permission to add your Employment or Education affiliation.
• Add or update your biographical information – this will enable ECU to add or update biographical information on your ORCID record, such as other external identifiers, website links, country or region.

It is important to note that ECU will only be able to update or delete information that it has added to your ORCID record.

It is also important to note that ECU will never see your ORCID password and will not be able to see any information that you set to visible only to you.

To revoke permissions, go to the Trusted organizations section of your account settings page and click delete (the trash icon) next to the organization whose access you want to revoke.

Remember if you revoke permissions for ECU you will no longer have your ORCID iD connected to ECU systems. Also, if you want to reinstate permissions to ECU you will need to go back through ECU-ORCID Connect and reconnect your ORCID to ECU.

You can assign three different visibility settings for the information on your ORCID record:

1. Everyone – this information will be publicly available to any who visits your ORCID iD webpage.
2. Trusted parties – this is limited access information that can be only be seen by trusted parties that you have granted access to your ORCID record. This would include ECU, who would become a trusted organization when you granted the requested permissions through ECU-ORCID Connect.
3. Only me – this is private information that can only be seen by you and trusted individuals (who must have their own ORCID iD) that you have granted access to administer your ORCID record on your behalf. This information will not be accessible to ECU.

You can adjust the visibility settings of the information on your ORCID record. However, please note that your ORCID iD will always remain visible.

More information on how to use and manage your ORCID record is available at the ORCID support pages of the ORCID website.

You can also find helpful information at the ORCID page of the ECU Library’s Researchers’ Companion Library Guide.

To include your ORCID iD within your email signature block, use the following steps to:

1. Open the signature panel within Outlook:
   1. Windows: Click File  > Options > Mail > Signature.
   2. Mac: Click Outlook > Preferences > Signatures.
2. Select the signature to be edited, or create a new one.

ORCID recommends using the full ORCID iD, this includes displaying the iD icon just prior to a complete ORCID record URL, as shown below.

https://orcid.org/0000-0001-2345-6789

3. Right-click the iD icon, select Copy Image then paste this into your signature.   
4. Add your ORCID record URL directly after the iD icon.
5. Save your signature.
6. If you created a new signature, be sure to specify this as your default signature for New Messages.

Once you have created and/or connected your existing ORCID iD with ECU via ECU-ORCID Connect, your ORCID iD will be added to the contact details section of your ECU web profile page. In most cases, your ORCID iD should appear immediately, however it is possible this may occur overnight.

If your still can’t see your ORCID iD on your web profile after 24 hours, try viewing your web profile using a different web browser, clearing your browser cache or contacting your School’s Web Coordinator and request that they check your profile.

Otherwise, please contact the IT Service Desk via (61 8) 6304 6000 or itservicedesk@ecu.edu.au.

Contact the ECU-ORCID Connect team at orcid@ecu.edu.au

Contact the IT Service Desk via:

• Service Now
• Telephone: (61 8) 6304 6000
• Email: itservicedesk@ecu.edu.au

The ECU Library can provide you with help in using and managing your ORCID iD, including how to add and manage information to your ORCID record.

The Library provides information on the ORCID page of the ECU Library’s A Researcher Companion Library Guide.

The Scholarly Communication and Collections Team can be contacted via researchonline@ecu.edu.au

There is also a wealth of information available at the ORCID support pages of the ORCID website.