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Renewing and Upgrading Supervisor Registration

All supervisors registered on the University’s HDR Supervisor Register maintained by Graduate Research Services must renew their registration every four years. Applications for renewal of registration will be reviewed and approved by the Dean, Graduate Research (or nominee). Should a supervisor wish to upgrade their category of supervision, an application to upgrade their supervisor registration category must be submitted.

The HDR Supervisor Register ensures compliance with policy on Guideline: HDR Supervision and the academic rules governing the supervision of Higher Degree by Research and Honours candidates.

Upgrading your Registration as an ECU HDR Supervisor

Please follow these steps to upgrade your HDR Supervisor registration category:

  • Review the eligibility criteria for the supervisor registration categories in the Guideline: HDR Supervision to determine which category of supervision you wish to upgrade to and ensure this registration category aligns with the supervisor role you hold on your HDR student’s supervisor panel (if applicable).
  • Complete the relevant HDR Supervisor Upgrade Form (See Downloads section on the top right of this webpage):
    • HDR Supervisor Upgrade Form – Category B
    • HDR Supervisor Upgrade Form – Category C
  • Obtain ADR endorsement for your upgrade application.
  • Submit the completed upgrade form online via the ‘ECU HDR Supervisor Upgrade and Renewal’ portal.
  • GRS will review your submission, confirm compliance, and request approval from the Dean, Graduate Research (where applicable).
  • If your upgrade application is approved, GRS will update the ECU HDR Supervisor Register and confirm your upgrade via email.

Renewing your Registration as an ECU HDR Supervisor

Please follow these steps to renew your HDR Supervisor registration:

  • Complete the relevant HDR Supervisor Renewal Form (See Downloads section on the top right of this webpage):
    • HDR Supervisor Renewal Form – Category A
    • HDR Supervisor Renewal Form – Category B
    • HDR Supervisor Renewal Form – Category C
  • Obtain ADR endorsement for your renewal application.
  • Submit the completed renewal form online via the ‘ECU HDR Supervisor Renewal and Upgrade’ portal.
  • GRS will review your submission, confirm compliance, and request approval from the Dean, Graduate Research (where applicable).
  • If your renewal application is approved, GRS will update the ECU HDR Supervisor Register and confirm your renewal via email.

Managing Supervisor Information Updates

For any updates to supervisor related information on the ECU Systems, please contact the relevant team below:

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