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Nomination of supervisors

Changing or adding supervisors can be done by completing a Nomination of Supervisors form. This form is completed on behalf of a research student, in order to nominate the supervisory panel that will oversee their studies. The form can only be initiated by the Research Coordinator or Supervisor using the Online Forms and Workflow (OFW) application.

For the full set of instructions to complete a Nomination of Supervisors form download the Guidelines for the Nomination of Supervisors process.

For a step-by-step guide to the process, refer to the workflow below:

Step 1

The Research Coordinator or Supervisor will initiate the workflow by submitting the Nomination of Supervisor form.

Quick Reference Guide - Nomination of Supervisor (Step 1)

Step 2

The form will then be assigned to each person in the supervisory panel. They can choose to accept or decline the proposed supervision. If accepted, the form moves on to the next supervisor. If rejected, the form goes back to the coordinator or supervisor who originated the form.

Quick Reference Guide - Accept or decline nomination (Step 2)

Step 3

Once acceptance is received from all supervisors, the form will go back to the originator, who will be responsible for nominating the Head of School.

Quick Reference Guide - Nominate Head of School (Step 3)

Step 4

The form will then be forwarded to the Head of School to approve or reject the proposed supervision. If declined by the Head of School, the form is returned to the Research Coordinator or Supervisor who originated the form.

Quick Reference Guide - Head of School acceptance (Step 4)

Step 5

If approved by the Head of School, the form will be forwarded to the student who is required to accept or decline the proposed supervision. If the student accepts the supervision, the form will update Callista records. If the student declines the proposed supervision, the form is sent back to the originator, who can either make changes and re-submit the form, or start the form again.

Quick Reference Guide - Student review (Step 5)

Technical support

If you have a technical issue that is preventing you from accessing or completing the form, please report it to IT Service Desk, via email: itservicedesk@ecu.edu.au or phone 6304 6000.

If the form is not proceeding as per the accepted process flow, contact Callista Business Support for assistance, via email: Business.Support@ecu.edu.au or telephone 6304 3931.

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