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Enrolment

You can be enrolled in a research degree full-time (100%) or part-time (50%). You may also be enrolled at 75% or 25% load for one semester if your Principal Supervisor and School’s Associate Dean Research approves this. This is normally arranged using your research progress report at the end of each semester.

It’s expected that you’ll be enrolled as an on-campus student; however, in exceptional circumstances you may apply to study off-campus.

You should apply to change your enrolment status by contacting your Coordinator Research Student Support or Student Administration.

For information relating to length of candidature, extension of candidature and stages or milestones within your research enrolment visit the Candidature management web page.

Re-enrolment

  • Master by Research and Professional doctoral students who are required to re-enrol into coursework units should contact Student Administration between November and beginning of March for semester 1 and from May until beginning August for Semester 2.
  • Doctor of Philosophy, Professional doctorate and Master by Research students who are re-enrolling into non-coursework or thesis units will be re-enrolled via their Progress report.  Progress reports should be completed in October-November for semester 1 enrolment and in May-June for semester 2 enrolment.

It’s your responsibility to ensure that you’re enrolled.

External students

External students are those who cannot conduct research and study at ECU for most or all of their period of candidature because of their location.

External students must also be aware of the following enrolment expectations:

  • Students are required to meet with their supervisor on a regular basis during the research phase of candidature.
  • Face-to-face meetings (ie through TEAMS or ZOOM) are required on no less than 10 days per year of full or part-time enrolment.
  • In addition to this, students are required to present and defend their research proposal on campus in Perth, by video/teleconference (through TEAMS or ZOOM), or at a location the supervisor is able to attend.

Variation of enrolment

Variation of enrolment may relate to a change in the mode of your degree, for example applying for an intermission (deferral), withdrawal from your course, adding a coursework unit, or changing school.

There are often implications for international students and research scholarship holders. You should seek advice from Student Success or the Scholarships team in Student Administration before submitting your Application for variation.

Intermission (deferral) request

You can defer your enrolment for up to 12 months during your candidature. You must have completed at least one unit (or a semester of study) in the course before you decide to defer your studies.

If more intermission periods are needed, your School (through the Associate Dean Research), with support from your supervisor(s), may approve an extension to this period.

Note: Intermission, or "intermit" status, is considered a period of non-enrolment. Because of this:

  • You are not covered by University insurance, or entitled to access all facilities or services, such as supervision, IT services, Library, laboratory or rehearsal spaces;
  • You are not permitted to do research. The University must ensure that any student research conducted on its behalf is supervised, monitored and performed in an ethical manner. This is not possible for non-enrolled students;
  • You will have the minimum and maximum submission of thesis dates adjusted, as this period is not counted towards candidature.

To request a period of intermission, you must submit an Application for variation of research higher degree candidature prior to the census date each semester:

  • 31 March in semester 1; and
  • 31 August in semester 2.

When your period of intermission ends, you must contact Student Administration for advice on re-enrolling. If you don’t re-enrol, your enrolment in your course will lapse and you will have to apply for re-admission.  You must also advise Student Administration if your contact details have changed.

International students

If you’re an international student there are a number of possible implications if you intermit or defer your research degree. You must discuss the implications with a Student Success Officer prior to the submission of your application to intermit through the form - Application for variation of research higher degree candidature.

Scholarship holders

If you’re receiving a research scholarship and require a period of intermission you must also submit a HDR Scholarship Variation Application. For more information and advice on suspending your scholarship, contact Student Administration.

Withdrawal

The decision to withdraw from your course should be well considered. You should discuss the matter with your supervisor, postgraduate coordinator or Coordinator Research Student Support about whether this is the best option for you.

If you intend to withdraw from your research degree you must submit an Application for variation of research higher degree candidature prior to the census date each semester:

  • 31st March in semester 1; and
  • 31st August in semester 2.

If you withdraw after these dates, there may be a penalty. For advice on this matter please contact Student Administration or your Coordinator Research Student Support.

If you decide to return to the same research degree, or a degree in the same field of research, you need to apply to resume your course by completing an Application for variation of research higher degree candidature. This application will be assessed by your School and the availability of your supervisor will be taken into account as this may have changed since you were last enrolled.

International students

If you’re an international student there are implications if you withdraw from your research degree. You must discuss the implications with a Student Success Officer.

Scholarship holders

If you’re receiving a research scholarship and wish to withdraw from your research degree, you must advise the scholarships team in Student Administration to terminate the scholarship. For more information and advice, please contact Student Administration.

Enrolling in coursework units

For more information relating to enrolling in coursework units in a Masters by Research program, please contact your School’s HDR Coordinator

Contacts

Student Administration

Telephone : (61 8) 6304 6000

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