To formally induct your new starter in to ECU, they are required to complete the required items within the first six weeks of their employment.
Most of the items involve reading important information on our website whilst others require a conversation to take place between you and your new starter, to ensure they have a sound understanding of our organisation's goals, values and expectations.
Your new starter must work through and complete the Required items checklist for New starters within the first six weeks of employment.
For your information, a copy of the Required items checklist for New Starters has been provided.
Some of the items require you to have a discussion with your new starter. Details about each of the items and what we require of you are described below.
Note
Your new starter must download and complete the 'Required items checklist for New starters'. The form contains instructions on how to submit the completed form.
It is important that your new starter understands exactly what it is that they have been employed to do. They have been provided a link to view their position description online. It is your responsibility to meet with your new starter and clearly outline the position’s key duties, accountabilities and your expectations.
Our behaviour expectations are determined by the ECU Code of Conduct and our mission, vision and values. In addition to your new starter reading these online documents it is important that you discuss the University’s, and your, behaviour expectations with your new starter. You can take the opportunity to discuss issues such as meal and tea breaks, dress code, working hours and flexibility.
A probationary period is an extremely important transition into the University for new starters.
During probation, you will need to assess the employee’s ability to meet the work requirements and decide whether the employee meets these requirements. If the employee is not performing at the required level during probation they may be terminated.
We suggest that during your discussion regarding probation, work objectives are set for your new starter. These work objectives will contribute to their review at the end of their probationary period. The provisions regarding probation for general staff and academic staff are developed in the collective agreement and policies. For more information, see our Probation web page.
The Management for Performance (MPS) system is an initiative that supports ECU's goal to strengthen our leadership capacity and build a strong performance culture amongst our employees. These strategic priorities provide the context and organisational outcomes for each faculty/centre's operational plan which in turn provides staff with an opportunity to align their individual objectives, performance and expectations with the desired outcomes of their position and ultimately, the University.
Participation in MPS is mandatory for all permanent and fixed-term contract staff (on a contract of 12 months or more). It is your responsibility to set 3–5 work objectives, outline any training requirements and discuss your new starter’s career aspirations with them. For more information, see our Management for Performance web page.
It is important that all new starters are aware of ECU’s emergency and safety procedures. Please ensure your new starter is familiar with our emergency guidelines. See our Campus Support Office, Emergency Management web page.
Our training programme for recordkeeping and the TERMS database is structured over several courses aimed at knowledge-building and to raise your awareness and understanding of the compliance and legislative requirements for the management of University records, as part of your role as an ECU employee. Having this awareness will improve services to our students and to one another, and will make us more efficient in the way we do business. For more information about record keeping and available courses, see the Records and Archives Management Services’ Recordskeeping training web page.
The Occupational Safety and Health (OS&H) team have developed an online OS&H induction course for all new starters. Staff access this course with the standard ADS login. It is a legal requirement that all ECU employees complete this course.
Due to the changing nature of ECU’s profile it is important we provide accurate, up-to-date qualifications that genuinely reflect the quality and diversity of the ECU staffing profile. If your employee has a University qualification or equivalent they will need to provide the original Testamur to an authorised ECU staff member for verification. Employees are encouraged to go to the Staff Kiosk to ensure that qualifications and EEO information is accurate.