There are 3 ways of administering the UTEI surveys to students:
- Online Central;
- Online by School; or
- Paper-based conducted by the School but special permission must be obtained from PVC, Teaching and Learning.
This is the default mechanism for Semester 1, Semester 2 and Summer School. This online approach covers the vast majority of ECU’s unit offerings. For unit offerings that are flagged as Online Central, Survey Services manages the campaign. This includes: organising UTEI promotion; sending out invitation emails to the students enrolled in the unit and sending follow-up/reminder emails to non-responders.
Online by School
This is the alternative online approach when Online Central is not suitable due to either inappropriate timing or the service is not being offered. For unit offerings that are using the Online by School approach, it is the responsibility of the school to manage the campaign.
Online by School requires start and end dates to be set in Course Unit Offering System (CUOS) along with the usual details regarding teachers and questionnaire types. These dates trigger the opening and closing of the UTEI survey accessed by students in the Student Portal.
In order for Online by School to work, schools must ensure students are directed to the portal. Typically, this requires an email going to all students in the unit(s) involved, along with several follow-ups. Here are two suggested templates:
- Email Invitation
- Email Reminder/Thank you
An alternative/complimentary approach is to have students spend 10-15 minutes of class time completing these UTEIs in a computer lab at the end of the unit.
For assistance or queries on the Online by School approach, please contact Dede Manuel (Ext 2076), or Hamed Salih (Ext 2049).
Paper by School
This is when neither online approach is suitable and the only method is paper. This is by EXCEPTION only and does require the approval of the PVC, Teaching and Learning. The Head of School must provide grounds for using paper UTEI forms instead of an online approach.
If you have obtained permission to use paper-based UTEIs you will need to contact Survey Services for a copy of the form and the relevant instructions.