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Booking rooms

Student Bookings

As an ECU student, you can book a room on campus for a range of purposes through the Campus Support Offices, including:

  • assessments
  • rehearsals
  • study groups
  • post grad labs
  • masters proposals
  • guild functions and events
  • club meetings
  • social activities

To book a room, you need to complete a 'Student Request for Use of ECU Facilities' form and submit this to the relevant Campus Support Office. This form needs to be authorised by your lecturer prior to submission. You can access the required form in the Download section on the right-hand side of this page.

Completed forms can be returned to the relevant Campus Support Office via email:

You do not need to make a booking to utilize the following:

  • outdoor spaces with seating and tables
  • eLabs
  • library buildings (however you do need to book study rooms in the library)
  • study zones
  • student lounges

Please respect ECU facilities by not eating and drinking in them. Do not alter the layout of any room and do not remove any furniture from the room. Please leave the space as you found it.

WAAPA Students

WAAPA’s practice rooms, rehearsal studios, ensemble studios and dance studios are available to WAAPA students to book for related coursework. As a WAAPA student, you have access to book eligible rooms based on your unit enrolment  through the online booking system ECUSIS. Alternatively a computer is located in the lower foyer outside the Richard Gill Auditorium with direct access to ECUSIS, which is available via your student portal under 'Easy Logins'. Requests to book restricted rooms should be made to the WAAPA Operations Support Team in Room ML1.25 or by emailing WAAPAOperationsSupport@ecu.edu.au.

WAAPA rooms and venues are available for use from 7.00am to 11.00pm seven days a week, however bookings are essential for all rooms at all times. If you are in a WAAPA room without a booking, Security will ask you to leave regardless of whether you are a WAAPA student or not.

Please note:

  • You are not permitted to book practice rooms during the first two weeks of semester to allow principal study lessons to be scheduled.
  • Bookings may only be made up to two weeks in advance and are restricted to two hours per booking.
  • The Richard Gill Auditorium must be booked through the School Officer, Music.
  • Rooms and Equipment are provided for WAAPA student use only, and only for WAAPA related work. Any students using facilities for personal recordings, rehearsals, teaching or other activities not related to their studies will be asked to leave and will not be permitted to book venues in the future.
  • Teaching requirements always override student bookings. Where student bookings need to be cancelled, WAAPA endeavours to provide as much notice as possible, however students may be asked to leave once a booking has commenced. Staff will attempt to find alternative spaces for student use, however this may not always be possible.
  • The Production Workshop may only be used with permission from the Workshop Supervisor and with departmental supervision. Standard workshop safety rules apply at all times.
  • Venue use is restricted during non-semester time. Students will not be able to self-book performance venues and all requests must go through the WAAPA Operations Support Team by emailing WAAPAOperationsSupport@ecu.edu.au.

Community Member Bookings

ECU rooms can also be booked by staff, external organisations and members of the community, for an event or function that is not related to the University’s core purpose, i.e. church groups, youth groups, craft associations, etc. There are costs associated with this type of booking. For further information, visit the Facilities Hire web page.

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