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University vehicles

Staff and Student Hire of Transport

ECU provides staff and students with transport options for University or course related business. In order to reduce our impact on the environment, SmartRiders are available for use (metro campuses only). Pool vehicles are also available, with all fleet carbon emissions being offset.

These services are managed by the Campus Support Office, and details of how to obtain these services are provided below.

SmartRider cards

ECU staff and students can book a SmartRider for use within the Perth metropolitan area. SmartRider is TransPerth’s electronic ticketing system that discount fares and does not require the use of cash. SmartRiders look like a credit card. It has credit on it for you to ‘tag on’ and ‘tag off’ any buses, trains and ferries that you use.

ECU staff can book a Smart Rider card through the Campus Support Office at each of the metropolitan campuses:

You can plan your public transport journey using the Transperth or the Google journey planner web pages. Please note that these two sites may provide you with conflicting information and it may be useful to check both sites.

You will be charged at the end of the month for the number of zones that you travelled. For more information on zone charges, see the TransPerth website.

Vehicle bookings

ECU staff are able to book pool vehicles by either contacting the relevant Campus Support Office or completing the online Vehicle Bookings form. ECU students are able to book pool vehicles by completing a "Student Request to Use a University Vehicle" form, having the form authorised by their Head of School and submitting the form to the relevant Campus Support Office.

In the event of a journey that requires collecting the vehicle outside office hours, i.e. trip to the South West campus, the vehicle can be booked for collection the day before and garaged at a home address. This requires that a “Request to use a University Vehicle (Overnight Garaging Request)” form is completed and provided to the relevant Campus Support Office prior to the vehicle being collected.

To assist in ensuring that the vehicles are well maintained, clean and ready when required users are asked to:

• refuel the vehicle before returning if the gauge shows half or less (fuel cards are attached to the vehicle’s keys);
• notify the Campus Support Office of anything wrong with the vehicle;
• ensure all information required is entered onto the log sheet, particularly a cost centre; and
• for overnight bookings accurately complete daily entries for all days the vehicle is booked.

Note: For your convenience, a Fleet Services brochure designed to assist you in various circumstances such as accidents or breakdowns can be found in the glove box of each pool vehicles.

Vehicle sharing opportunities

Should an ECU pool vehicle not be available there may be an opportunity to share a booking with a fellow user. ECU pool vehicle bookings can be viewed online and the driver contacted with a view to sharing the vehicle.

Pool vehicle charges

ECU pool vehicle charges are capped to compare with alternative means of travel, i.e. hire vehicles or taxis. This system combined with the convenience of local pick-up and drop-off points on each campus means ECU pool vehicles provide a cost effective means of travel.

Current charges for 2013:

$7.57 per hour (pro-rata basis applies) plus 59 cents per kilometre.  These charges are reviewed annually and may be increased to align with the National  Consumer Price Index.

The maximum daily charge is currently capped at $100 if you use up to 300kms for your travel or $120 if you exceed 300kms. For example, a return trip to Bunbury completed in one day would cost no more than $120.

University FBT charges (applies to all overnight bookings)

FBT charges are paid by the Faculty or Centre when staff (not applicable to students) home garage an ECU vehicle. A vehicle garaged at home, at a motel or at a hotel is considered to be available for private use regardless of whether it is actually being used privately. This is assessed on a case by case basis to determine if the usage will attract FBT.

Generally FBT costs do not apply to hire cars if the hire cars are used 100% of the time to conduct University business. Hence, in some instances, it may be cheaper to hire a vehicle. This particularly applies to long distance trips by drivers who infrequently home garage a vehicle.

Servicing, repairs and accident reporting

Pool vehicles

The Campus Support Office on each campus arranges vehicle servicing, cleaning and minor repairs to pool vehicles.

Faculty/Centre vehicles

Faculties and Centres who have vehicles are responsible for maintaining and ensuring that the vehicles are serviced, cleaned and minor repairs fixed at the appropriate times. By completing the Vehicle Service form the relevant Campus Support Office is able to assist by arranging these services and repairs.

Reporting accidents

All ECU vehicles are insured by ECU, Campus Services will assist with any claims or major repairs. Information on what to do immediately after an accident can found in the ECU "Vehicle Operating Manual" within the glove box of each vehicle. As soon as possible after an accident, download an Accident Claim Form, complete and send to Campus Services who will manage all repairs to the vehicle. Your area may need to pay all costs associated with these repairs depending on the liability of the accident and will then be responsible for recouping these costs via the Risk Financing Section.

Feedback

Our customers views and opinions are important in helping us improve the services we offer. If you have feedback about a service or a suggestion let us know by completing a Service Feedback Form available under "See Also" on this page.