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How to book a room

To cater for the quite diverse range of courses offered, ECU has many different types of rooms across their three campuses, i.e. lecture theatres, case study rooms, science and computer laboratories, tutorials, standard classrooms, etc. Three University policies support the management of these facilities:

  • Room Bookings, Miscellaneous
  • Meeting Rooms
  • Hire of Facilities

For a class

The room requirements of the academic program take precedence over any other room requests. Allocating rooms for the academic program is managed through ECU’s Timetable Office at All other room requests (referred to as ‘ad hoc’ bookings) are managed through each Campus Support Office.

For an additional lecture or event (‘ad hoc’ booking)

To make an 'ad hoc' room booking of teaching space contact the Campus Support Office.

For a meeting

There are various rooms on each campus designated as ‘Meeting Rooms’. These can be booked via ECUSIS Room booking system accessed via the portal. The page cannot be accessed outside the ECU network, so must be from a computer on an ECU campus or via the ECU VPN. Students requiring the use of a meeting room for academic purposes should refer to ‘Student Requests’.

For an event or function (related to the University’s core purpose)

ECU rooms can be booked, by students and staff, for an event or function that is related to the University’s core purpose, i.e. Orientation Week activities, Student Guild activities, University Open Day, corporate and promotional activities, etc.

For further information see our Events or Functions on Campus web page.

For an event or function (outside the University’s core purpose)

ECU rooms can be booked, by students, staff, external organisations and members of the community, for an event or function that is not related to the University’s core purpose, i.e. church groups, youth groups, craft associations, etc. There are costs associated with this type of booking.

For further information see our Facilities Hire web page.

Student requests

Students requiring a room for academic purposes need to complete a “Student Request for Use of ECU Facilities” form and submit this to the relevant Campus Support Office. This form needs to be authorised by the student’s lecturer prior to submission.


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