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Unit licences

Unit Licences are designed to manage data collection undertaken by students to fulfill the requirements of a coursework undergraduate or postgraduate unit, and to enable a unit coordinator to obtain an 'umbrella approval' for short-term research projects which are conducted for teaching and learning purposes only.

A Unit Licence may be granted where information, data or samples are collected as part of the teaching or assessment of a unit. This information may be gathered by students undertaking tasks for assessment or where the aim is to assist in the teaching of aspects of data collection, research design and methodology. Where certain criteria are met, the University does not consider the collection of data as research and as such, it remains outside of the scope of Human Research Ethics.

The unit licence is not ethics approval. It is a licence issued to a specified Unit Coordinator, who undertakes to ensure that the data collection is conducted in an ethical manner.

An application consists of the following:

  • Completed Part A and B unit licence application form;
  • Unit Outline from Canvas (copy and paste into a Word document) and, if applicable, a course outline as handed out to students;
  • Completed ethical risk checklist;
  • Information letter;
  • Consent form (if applicable); and
  • Copy of data collection instruments.

Review and approval of the Unit Licence is conducted via the School Human Ethics Subcommittee.  A completed application for a Unit License should be sent to the Research Ethics Team.

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